Job Details

Job Title:
Administrator – Team Leader
Reporting To:
Business Systems Analyst
Department:
Learning & Skills
Location:
HMP Berwyn
Salary:
£18480 - £24000 pa

Description Job Role

HMP Berwyn will offer exceptional learning & skill provision with a focus on rehabilitation to the men it houses. The curriculum offer will support this process and we are seeking exceptional staff to help us deliver this agenda across a wide range of areas.

Under the direction of the Business Systems Analyst, you will provide an effective administration service that supports contract monitoring, contract compliance and general office management; process relevant data relating to finance, personnel or learners.

  • Key Accountabilities

    Operational:

    • Manage the tasks and priorities of the business administration team
    • Collect and input data accurately and within given deadlines
    • Provide word-processed documents, reports and data as required
    • Communicate appropriately with internal and external stakeholders and Novus Cambria colleagues
    • Ensure the safeguarding of learners
    • Maintain the security of all auditable evidence
    • Complete office duties as required
    • Proactive and constructive contribution to the department’s meetings and planning process
    • Ensure compliance with Health & Safety legislation and prison security requirements

    Key Result Areas:

    • Data and reports are accurate and produced in line with deadlines
    • Documents are accurate and formatted as required
    • Positive working relationships with stakeholders
  • Management & Leadership

    Administration team

  • Financial

    N/A

  • Qualifications

    • Good literacy and numeracy skills – GCSE Maths and English at Grade C or above - Essential
    • Appropriate Business Administration qualification at L2 or above - Essential
    • The ability to speak fluent Welsh - Desirable
  • Experience

    • Experience of managing a team - Essential
    • Experience of efficient administration within a busy office environment - Essential
    • Experience of maintaining accurate electronic and paper-based data recording systems - Essential
    • Experience of using a variety of Microsoft Office packages including Excel and Word - Essential
  • Skills

    • Meet delivery targets, KPIs and plans, as required - Essential
    • Produce accurate and timely reports and records - Essential
    • Positive contribution to planning & development processes - Essential
    • Positive team working - Essential
    • Learner and employer satisfaction - Essential
  • Behavioural Competencies

    • Releasing Potential - Essential
    • Respect - Essential
    • Collaboration - Essential
    • Integrity - Essential
    • Sustainability - Essential
    • Accountability - Essential
  • General

    • To actively contribute to Novus Cambria’s commitment to safeguarding and promoting the well-being of learners and staff
    • To actively contribute to the principles of Equality and Diversity within the prison
    • To work flexibly
    • To carry out such training, re-training and updating as may be necessary to fulfil the requirements of the post
    • To ensure duties are carried out with full regard to Health & Safety legislation and to enable Novus Cambria to meet its objectives in providing a safe and healthy environment for all users
    • To undertake other duties that Management may, from time to time, reasonably require, commensurate with the grade
    • Demonstrate an empathy with the Welsh culture

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